Reporting & Insights
The whole venue, visible at a glance.
Reporting in DojoBeacon is a standing view of your venue — attendance, billing and retention drawn from the same records you run on — together with the coach records and class registers that safeguarding administration needs. Because everything lives in one platform, reporting is not a monthly excavation, and the evidence your insurers, parents and governing bodies may ask for is already kept.
How it works in practice
What can reporting show you?
Attendance patterns show which classes are thriving and which are quietly shrinking — by programme, coach and time of day — while there is still time to act on what they say. Billing status shows what is outstanding and which payments need attention. Retention signals highlight members whose attendance has dropped away, weeks before a cancellation email would have told you.
The same completeness serves the duties nobody puts on a poster. Coach records — who is qualified, insured and checked for their role — sit in the platform alongside class registers, so the evidence trail for a session exists without a filing cabinet. Safeguarding administration benefits from the same discipline: accurate registers, emergency contact details held with each member's record, and notes stored against the right person, retrievable when they are needed rather than reconstructed afterwards.
None of this requires a monthly reporting ritual. The information is a by-product of running the venue in the platform — which is exactly why it can be trusted when someone important asks.
What's included
Insight and evidence, together
- Attendance reporting. patterns by class, programme, coach and time — spot the strong slots and the struggling ones early.
- Billing and retention views. outstanding payments and dropping attendance surfaced together, while both are still fixable.
- Coach records. qualifications, insurance and role information for your coaching team kept with the platform's records.
- Registers that double as evidence. accurate, timestamped class registers retained in the system — the backbone of safeguarding and insurance admin.
- Member information, handled properly. records managed in line with UK data protection requirements, with arrangements covered during onboarding.
Common questions
Questions about reporting and records
What can I see in reporting?
Attendance patterns by class, programme, coach and time of day; billing status and payments needing attention; and retention signals such as members whose attendance is dropping away — all drawn live from the same records you already run the venue on.
How does DojoBeacon help with safeguarding admin?
Accurate, timestamped class registers are retained in the platform, emergency contact details sit with each member's record, and coach qualifications and role information are kept alongside — so the evidence trail for a session exists without a filing cabinet.
Do I need to run reports at month end?
No monthly ritual is required. Because reporting is a by-product of running the venue in the platform — registers taken, payments recorded, progress logged — the picture is standing and current whenever you, or someone important, asks to see it.
Keep exploring
Related features
Scheduling & Attendance
Registers feed the reports
Every check-in builds the attendance picture reporting shows you — no separate data entry.
Billing & Payments
Money in the same view
Billing status and failed payments sit alongside attendance, so the venue's health is one picture.
Progress Tracking
Progression across cohorts
Grades, levels and milestones aggregated, so you can see whole groups moving — or stalling.
Ask for the awkward reports
In your demo, name the question you currently cannot answer about your venue. If the data is in the platform, we will show you the answer live.