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Martial arts academy management · UK

More time coaching.
Less time managing.

Run your martial arts academy with one connected platform for memberships, payments, student progress, scheduling and the admin behind every class.

Book a DemoExplore the Platform

Purpose-built for BJJ, Judo, Karate, Taekwondo, Muay Thai and MMA academies — and for independent gyms, group training and personal training studios.

Please enter your full name.

Please enter your academy or gym name.

Please enter a valid work email address.

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Please select the option that fits best.

Please choose an approximate member count.

Your details are used only to arrange your demo. Demo requests are reviewed and confirmed personally by email — submitting this form does not create an automated booking.

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Your request has been sent to the DojoBeacon team — here are the details you entered. No booking reference has been issued and nothing has been added to a calendar — a member of the team will reply to your email to arrange a time that suits your academy.

DojoBeacon · Academy overviewIllustrative interface
Active members
0
On the mats today
0
New enquiries
0

Today's classes

17:30 Kids BJJMat 1
18:30 BJJ FundamentalsMat 1
19:30 Advanced BJJMat 2
20:30 Muay ThaiMat 1

Member · Alex Morgan

MembershipActive
Next classToday · 19:00
GradeWhite belt · 3 stripes
MemberALEX MORGAN · ACTIVE
Class19:30 · ADVANCED BJJ
Attendance18 CHECKED IN
PaymentRECURRING · PAID
ProgressSTRIPE 3 · RECORDED
Illustrative dashboard — demonstration data only

The problem

Running a gym shouldn't mean
running five different systems.

Scattered spreadsheets, missed payment follow-ups, disconnected class schedules, membership questions and manual attendance records. Keep scrolling — watch the fragments come together.

Spreadsheetmembers_final_v3.xlsx — which version is actually right?
Payment listWho has paid for October? Chasing it by hand, again.
Attendance sheetLast week's paper register — somewhere on the desk.
Member informationContact details living in three different places.
CalendarCover for Thursday's class — still unconfirmed.
DojoBeacon · One academy, organised
MembersRecords, status and notes togetherConnected
Classes & attendanceRegisters update student recordsConnected
Memberships & paymentsRenewals and invoices in viewConnected
EnquiriesFrom the academy website, straight inConnected

From disconnected · to connected

How it works

From first enquiry to
long-term membership.

Follow one student through the whole journey. At every step, the information moves with them — nothing is re-typed, nothing is lost between systems.

01
First enquiry

Discover

A prospective member finds the academy website, explores the programmes on offer and submits an enquiry.

Academy website
Enquiry receivedJust now
Interested inBJJ Fundamentals
02
Registration

Enrol

The student completes online registration, submits the relevant digital waiver and selects an appropriate membership.

Online registration
Registration formComplete
Digital waiverSigned
03
Membership

Join

The student becomes part of the academy's member records, with membership status and payment information organised in one place.

Member record
Alex MorganActive
MembershipBJJ Fundamentals
04
Training

Train

The member checks in for class. Attendance is recorded, and instructors can access the relevant student information.

Class register
19:00 FundamentalsChecked in
Sessions attended42
05
Progress

Progress

The academy tracks belt or stripe progression, promotion history and instructor notes where relevant to the discipline.

Progression record
GradeWhite belt · 3 stripes
Next milestoneBlue belt assessment
06
Long-term member

Stay Connected

Membership renewals, billing workflows and operational reports help the academy manage its ongoing relationship with members.

Membership
RenewalOn schedule
Member sinceMarch 2025

One connected journey. A better-run academy.
DojoBeacon supports the operational journey — it does not replace coaches, and it cannot guarantee member retention.

Illustrative journey — demonstration details only

The platform

Everything your academy needs
to run smoothly.

Not a pile of separate tools — one interconnected platform. Each part is shown the way it is actually used, on the mats and behind the desk.

A · Membership management

Know every member.
Manage every membership.

One student profile holding contact details, membership status, programme, payment history, attendance and the instructor notes that matter.

  • Organise by programme, age group, belt level or training category.
  • Workflows for membership freezes, cancellations and reactivations.
  • One record — so a question at the desk takes seconds, not a search.

Learn more about memberships & member records →

Two Brazilian Jiu-Jitsu practitioners in gis training together in a bright academy
Member profileIllustrative
AMAlex MorganBJJ Fundamentals · ManchesterActive
AttendanceSessions attended128
Payment historyRecurring membershipPaid
Instructor note“Ready for blue belt assessment.”
Photography: academy training, illustrative

B · Belt & student progress

Every milestone, in one place.

Belt levels, stripe progress, promotion history and instructor notes — attached to the student, not a spreadsheet. For disciplines without belt systems, track levels or programme milestones instead. Track the progression system that fits your academy.

Learn more about progress tracking →

Alex Morgan — BJJ progressionILLUSTRATIVE RECORD
Promotion history — date and assessing instructor recordedInstructor notes — kept with the gradeDiscipline-aware — belts, levels or milestones
Tonight · Register — BJJ Fundamentals 19:00Illustrative
Priya ShahBlue beltChecked in
Tom ElleryWhite belt · 1 stripeChecked in
Alex MorganWhite belt · 3 stripesExpected
Samira KhanWhite belt · 2 stripesChecked in
18 / 21checked in tonight. Try it — check Alex in and watch the register, the count and the record agree.

C · Scheduling & attendance

Every class. Every student.
Better organised.

A weekly timetable with programme filters, instructor assignments, class capacity and waitlists where supported — and a register that fills itself in.

  • Check in on a tablet at the door — no clipboard, no queue of admin.
  • The check-in lands everywhere: register, attendance panel and student profile.
  • Coaches coach. The admin stays organised behind them.

Learn more about scheduling & attendance →

D · Billing & payment workflows

Less time chasing payments.
More time building your academy.

A clean recurring billing view: upcoming renewals, payment statuses, invoices and failed-payment alerts. When a payment needs attention, the follow-up is visible until it is resolved.

Learn more about billing & payments →

Membership
Recurring membership active
Payment due
Invoice issued · £XX
Status
Paid — or flagged for attention
Follow-up
Retry / follow-up workflow begins
Resolved
Account status updates

Handled by the software

  • Recurring billing cycles and invoices
  • Payment statuses kept up to date
  • Failed payments flagged clearly
  • Renewal dates visible in advance

Supported by the DojoBeacon team

  • Appropriate member follow-ups on your behalf, where managed billing support is part of your service
  • Help reading what needs attention
  • No guaranteed recovery is promised — the status simply never hides from you
Illustrative flow — amounts shown as £XX; no pricing is published

E · Academy website & registration

Your website should do
more than look good.

Programme pages, class timetables, locations, enquiry forms, online registration and digital waivers — presented professionally, and connected to the operation behind them.

  • An enquiry becomes a record — it enters the same workflow your classes run on.
  • Registration without paper — forms and waivers completed online.
  • Website options for your academy are confirmed in your demo.

Learn more about websites & enrolment →

northgatebjj.example — fictional academy
NORTHGATE BJJ

Brazilian Jiu-Jitsu in the heart of the city.

Programmes · Timetable · Memberships · Register online

Full name
Email address
I'm interested in… BJJ Fundamentals
Send enquiry
Inside DojoBeacon · New enquiry
Website enquiry receivedBecomes a member record on enrolment — nothing re-typed.New
Reports · Academy overviewIllustrative
MONTUEWEDTHUFRISAT
Attendance trendAcross all programmes, this weekLive view
Membership activity
0
Upcoming renewals
0
Outstanding balances
0
Illustrative — demonstration data only

F · Reporting & insights

See what's happening
across your academy.

Membership activity, attendance, upcoming renewals, collected payments and outstanding balances — drawn from the same records your team already works in, so the picture is always current.

  • Clean charts, legible labels — no digging through exports.
  • One source of truth — reports read the live operational data.

Learn more about reporting & insights →

G · Coach records & safeguarding administration

Keep important records organised.

Coach profiles, qualification records, first-aid certification dates and renewal reminders — kept in order with UK terminology. DojoBeacon organises the records; it is not a government authority and does not verify qualifications or guarantee safety.

Learn more about coach records & safeguarding admin →

CoachRoleQualification recordFirst aidStatus
Coach DanHead coach · BJJCoaching award on fileRenews Mar 2027Current
Coach SaraKids programmeCoaching award on fileRenews Nov 2026Current
Coach NoiMuay ThaiRecord on fileRenewal due soonReminder sent
Illustrative records — demonstration data only

Platform overview

One platform.
Every part of the academy.

Select an area to preview the illustrative interface. Everything below is the same connected system you have just scrolled through.

Members

Every student's record in one place — contact details, membership status, programme and the notes that matter.

Illustrative interface — demonstration data only
DojoBeacon · Members
Alex MorganActive
ProgrammeBJJ Fundamentals
Record holdsAttendance · Grades · Payments

Explore the full platform, area by area →

The difference

Less administration. More attention
where it matters.

Without a connected system

  • Membership records spread across separate tools.
  • Manual class attendance administration.
  • Disconnected billing information.
  • Time-consuming routine follow-ups.
  • Limited visibility across everyday operations.

With DojoBeacon

  • Organised member records.
  • Connected membership and attendance workflows.
  • A clearer view of payment activity.
  • More structured administrative processes.
  • One place to access relevant operational information.

No task is fully automated and no result is guaranteed — the work is simply organised in one place.

Why DojoBeacon

Built around the way martial arts
academies actually operate.

Students training Brazilian Jiu-Jitsu on blue mats in an academy class

01Martial arts-focused member management

Programmes, gradings, registers and memberships are the starting point — not generic fitness software with a different theme.

02Programme-specific structures

Memberships organised by programme, age group, belt level or training category, the way academies actually run.

03Progression and attendance, together

A check-in lands on the same record as the student's grades and history — so progress is never guesswork.

04Connected administrative workflows

Enquiry, registration, membership, attendance, progression and billing flow into one another.

05A clearer view of operations

Owners, instructors and administrators share one consistent picture of the academy.

06Practical onboarding and support

Help shaped around your academy's actual setup, according to the service you choose.

Photography: academy training, illustrative — not a DojoBeacon customer

Switching & onboarding

Move forward without making
the transition harder.

01

Understand your academy

We review your existing workflow, memberships, programmes and administrative requirements.

02

Organise the setup

The relevant platform features are configured, with help importing existing records where migration support is offered.

03

Get your team ready

Owners and instructors are walked through the essential workflows before you begin using the platform.

The arrangements for your academy are explained transparently before you commit — nothing about setup, migration or timing is promised until it has been confirmed for you.

Discuss Your Academy Setup

Pricing

A clearer way to
manage your academy.

DojoBeacon pricing depends on the size of your academy and the parts of the platform you need, so no figures are published to guess from. Request pricing and you will get a clear figure for your academy — in GBP, with what is included set out plainly before you commit to anything.

  • One conversation, one figure. No per-feature guesswork.
  • GBP throughout. UK pricing for UK academies.
  • Terms in writing. Setup, onboarding and support explained before you sign.
  • No invented tiers. If a plan structure is confirmed for your academy, it will be the one you are shown.

Academy stories

Built for the people who build
martial arts communities.

Stories from UK academies using DojoBeacon will be published here — in their own words, with their permission, and only once they are real.

Academy story placeholder — a genuine testimonial from a UK academy will appear here before launch.

Name · Academy · Town — to be added

Academy story placeholder — a genuine testimonial from a UK academy will appear here before launch.

Name · Academy · Town — to be added

Academy story placeholder — a genuine testimonial from a UK academy will appear here before launch.

Name · Academy · Town — to be added

FAQs

Questions, answered plainly.

DojoBeacon is a connected management platform for martial arts academies — memberships, student records, class scheduling, attendance, progression, recurring payments, academy websites and reporting in one place. It is built for UK academies of all sizes, from single-programme clubs to multi-discipline schools.

Brazilian Jiu-Jitsu, Judo, Karate, Taekwondo, Muay Thai, MMA and multi-discipline academies. Progression tracking adapts to your discipline — belts and stripes where they apply, levels or programme milestones where they do not.

Yes. Each student has one connected record covering membership status, programme, contact details, attendance, progression and payment history, with support for organising members by programme, age group or training category, and workflows for freezes, cancellations and reactivations.

Yes. Members check in to classes, attendance lands on their record automatically, and instructors can track grading milestones, promotion history and notes against the same profile.

Memberships run on a recurring cycle with invoices and payment statuses visible in the platform. The exact payment arrangements for your academy are confirmed during your demo, based on the options appropriate for UK academies.

The payment is flagged clearly as needing attention, a follow-up process begins, and the status stays visible until it is resolved — so nothing fails silently. Where managed billing support is part of your service, the DojoBeacon team can handle appropriate member follow-ups on your behalf. DojoBeacon does not guarantee recovery of any individual payment.

An academy website is part of the connected picture: programme pages, timetable, membership options and enquiry or registration forms that feed directly into your member records. The website options for your academy — including what is covered — are confirmed in your demo.

Yes. New students can register online and complete the relevant digital waiver as part of enrolment, and the details land directly in their member record — no paper forms to type up afterwards.

Onboarding runs in three stages: understanding your academy and its current workflow, organising the setup (including help importing existing records where migration support is offered), and getting your team ready on the essential workflows. The arrangements for your academy are explained transparently before you begin.

Pricing is confirmed for your academy based on its size and the parts of the platform you need, quoted in GBP with inclusions and terms set out in writing. No figures are published because there is no honest one-size figure. Use the demo form to request pricing.

Practical onboarding and ongoing support shaped around martial arts academies, from people who understand programmes, gradings and registers. The support arrangements included with your service are set out plainly before you sign, and covered in your demo.

Member information is handled in line with UK data protection requirements. The specific data-handling arrangements for your academy, including retention and access, are covered in the Privacy Policy and discussed during onboarding.

DojoBeacon — Your Academy, In Focus

Book a demo

Spend more time building your academy. Less time running the admin.

Discover how DojoBeacon can bring your martial arts academy's essential operations into one connected platform.

Prefer to talk first? Use the same form and mention it in your main challenge — the team will reply by email.

Ready when you are. The demo form sits at the top of this page — it takes about two minutes, and every request is reviewed and answered personally by email.

Book a Demo

No automated booking and no obligation — just a conversation about your academy.