Scheduling & Attendance
The timetable runs. The register takes seconds.
Scheduling and attendance in DojoBeacon means building your timetable once and taking every register from it, with each check-in recorded straight onto the member's record. Set up your week — fundamentals and advanced classes, HIIT and circuits sessions, open mat, squad training, PT availability — and every register, waiting list and attendance record flows from it. No re-printing sheets, no typing up registers after class.
How it works in practice
How does check-in work?
Coaches open the session register on a phone or tablet at the door. Members check in with a tap, and that check-in lands on their record immediately — the same record that holds their membership, their payments and their progress. A grading decision in three months' time can rest on real attendance, not a guess.
The same flow serves a gym floor: a 6am HIIT class register, a small-group training session capped at eight, or a one-to-one PT appointment. Capacities and bookings are visible before the session starts, so an over-subscribed class is a planning problem you see coming, not a surprise at the door.
Try the register pattern here — it is the same interaction your coaches would use, running on illustrative data.
Illustrative demonstration — demonstration data only.
What's included
Everything around the session
- A timetable built around your week. recurring classes, one-off sessions, term-based programmes and coach availability in one schedule.
- Fast check-in and registers. members checked in from the register in seconds, on the devices your team already uses.
- Attendance on the record. every attended session added to the member's history automatically — feeding progression, retention reporting and honest grading decisions.
- Capacities you can see. class sizes and bookings visible in advance, so popular sessions can be planned for rather than absorbed.
- One pattern for every session type. gradings, seminars, open mat, group fitness classes and PT appointments all run through the same register.
Common questions
Questions about scheduling and attendance
How does check-in work?
The coach opens the session register on a phone or tablet. Members are checked in with a tap, and the check-in lands on their member record immediately — building the attendance history that progression, reporting and grading decisions later rely on.
Which kinds of sessions can go on the timetable?
Any session your venue runs: martial arts classes and gradings, open mat, seminars, group fitness classes, small-group training and one-to-one PT appointments. Recurring classes, one-off sessions and term-based programmes all sit in the same schedule.
Can class sizes be capped?
Yes. Capacities and bookings are visible before a session starts, so a popular class can be planned for — an extra session added or a waiting list worked through — rather than an over-full room discovered at the door.
Keep exploring
Related features
Progress Tracking
Attendance feeds progression
Sessions attended sit alongside stripes, levels and milestones, so progress reviews use the full picture.
Reporting & Insights
See which sessions earn their slot
Attendance patterns by class, coach and time of day, ready in the reporting view.
Memberships & Records
Registers read the member record
Membership status is visible at check-in, so an expired or frozen membership is a conversation, not an awkward discovery.
Run your busiest class on it first
In your demo we will build your real timetable — the packed Thursday class included — and take a register together.